Overview
Why the registered office matters
Every company must have a registered office where it can receive official letters and notices. Its address is recorded with the Registrar of Companies (ROC).
When the office moves, the company tells the ROC in Form INC-22 within 30 days of the change. Some moves also need shareholder or government approval first.
Which case applies
Four ways to move a registered office
| Move | Approval | Filings |
|---|---|---|
| Within the same city, town or village | Board resolution | Form INC-22 within 30 days |
| Outside the city, same state, same ROC | Special resolution of shareholders | Form MGT-14 for the resolution, then Form INC-22 |
| Same state, to an area under a different ROC | Special resolution, then approval of the Regional Director (Form INC-23) | The approval order is filed with the ROC, then Form INC-22 |
| To another state | Special resolution altering the MOA, then approval of the Regional Director (Form INC-23) | The approval order is filed in Form INC-28 within 30 days of the order, then Form INC-22 |
We confirm which case applies to your move, and the current filing steps, before we prepare anything.
Documents
Documents for the new address
- Proof of the new premises, such as a rent agreement or sale deed
- A recent utility bill for the new address
- No-objection letter from the owner, if the premises are rented
- Board resolution, and the shareholders' resolution where needed
- A valid digital signature (DSC) of a director
Moving to another state
Extra steps for an inter-state move
- Special resolution to alter the registered office clause of the MOA
- Application to the Regional Director in Form INC-23
- Filing the approval order with the ROC in Form INC-28
An inter-state move takes longer. Plan it before the lease on your current office ends.
Process
How the shift works with Complianto
- 01
Fill the form
Tell us your current and new address.
- 02
Confirm the case
We confirm which approvals and filings your move needs.
- 03
Prepare resolutions
We draft the board and shareholder resolutions, and the application where approval is needed.
- 04
File with the ROC
We prepare each form for your director to sign and file it within the time limit.
- 05
Address updated
Once processed, the new address shows in the company's details on the MCA portal.
After the shift
Update your other records
- Name boardDisplay the company's name and registered office address at the new office.
- StationeryUpdate the address on letterheads, invoices and your website.
- GSTUpdate the place of business in your GST registration. A move to another state needs a GST registration in that state. See GST registration.
- Bank and taxUpdate the address with your bank and on your tax records.
What is the time limit to file Form INC-22?
File Form INC-22 with the ROC within 30 days of the change in the registered office.
Do shareholders need to approve the move?
Not for a move within the same city, town or village, where a board resolution is enough. A move outside it needs a special resolution of the shareholders.
Can a company move its registered office to another state?
Yes. It needs a special resolution altering the MOA and approval of the Regional Director, applied for in Form INC-23.
Can the registered office be a rented place?
Yes. Keep the rent agreement and a no-objection letter from the owner, along with a recent utility bill.
Do we need to change our GST registration?
Yes, update the address in your GST registration. If you move to another state, you need a GST registration in the new state.
Is Complianto a government body or a CA firm?
Neither. Complianto is a compliance facilitation platform operated by Mentorcorp Private Limited. You can also file directly on the MCA portal without our fee.
More services
Other company changes
Company Changes
All event-based ROC changes in one place.
Change in Director
Appoint, replace or remove a director.
Company Name Change
Change your company's registered name.
MOA / AOA Alteration
Change your objects or articles.
GST Registration
Register for GST in a new state.
Digital Signature (DSC)
Sign MCA forms online.
